Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Author Guidelines

Prospective Research Journal
Al-Hadba University

In order to submit a research to our journal, the researchers are required to follow the following conditions:

Submission Requirements

1. Originality

The submitted research must not be published, accepted for publishing, or submitted for publishing in any other journal before; and the researcher should state this in a written form that must be attached with the manuscript of the research.

2. Plagiarism Policy

The research submitted to the journal is subject to the international standard plagiarism and similarity detecting Programs. The research will be refused in the case of exceeding the percentage of (%20) of similarity in the similarity report.

3. Page Limitations

The number of the pages should not exceed (20) pages. The researcher shall pay extra fees (3000 ID) for each extra page. The total number of the pages should not exceed 30 pages.

4. Editorial Rights

The Editorial Board has the right to delete, reduce or reformulate some sentences for the purposes of editing and linguistic control.

5. Copyright Agreement

The researcher is asked to submit a written pledge in which he confirms his intellectual property of the submitted research and granting the journal all the copyrights and publishing rights in electronic and paper form.

6. Intellectual Property

The journal is committed to protecting the intellectual property rights of the authors.

7. Manuscript Return Policy

The manuscripts will not be returned to their owners whether accepted for publishing or not.

8. Submission Format

The researcher should submit three printed copies of the manuscript in addition to a copy on a CD. The manuscript should be printed on a computer by using Microsoft word processing software. The font type should be (Simplified Arabic) for Arabic manuscripts and (Times New Roman) for English manuscripts. The font size should be 12 and the space between the lines is (single). The right and left margins should be (2.5) cm, and the top and bottom margins should be (3.17) cm; in addition to using the specialized systems in the inclusion of equations or in drawing charts and graphs before aggregating them to ensure the integrity of the research.

Manuscript Structure

9. Section Order

The order of the various sections of the research should be as follows:

  • The title of the research: It should be in font size (14 bold) and if the manuscript is written in English language, the initials of the title should be capitalized.
  • Author information: The name of the researcher (or researchers if more than one) and their addresses. The name of the researcher, with whom the correspondence is conducted, should be asterisked.
  • Abstract: which contains the gist of the research, should be written in both English and Arabic and it should not exceed (250) words.
  • Keywords: to be added after the abstract in English and Arabic.
  • Introduction: which is to be followed by material and methods in the medical research.
  • Results and discussions, conclusions, then references.

10. Device Information

If the research contains device based examinations and analyses, the author is required to mention the types of the used devices.

11. Tables and Figures

Tables and figures are numbered, respectively, as they appear in the research. The tables and figures are also to be titled for ease of reference when mentioned in the body of the manuscript.

12. Citation Style

In case of mentioning a reference in the body of the research, the reference is mentioned by following the number-in-the-brackets system [number].

13. References

The research should include a list of references and notes. The lists should be documented in an appropriate academic way and arranged according to their sequence in the body of the research.

Reference Formatting

14. Reference Format

The used sources should be mentioned in a complete form at the end of the research; and as follows:

Samples of Arabic references:

[رقم] النجفي، سالم توفيق (2009)، الأمن الغذائي العربي (مقاربات الى صناعة الجوع)، مركز دراسات الوحدة العربية، بيروت، لبنان، الطبعة 1، رقم الصفحة.

[رقم] الراشدي، وليد بدر نجم (1993)، اسم الاطروحة، اطروحة دكتوراه (غير منشورة)، جامعة بغداد، رقم الصفحة.

[رقم] العباس، حسن صبحي حسن (2009)، "اسم البحث"، مجلة تنمية الرافدين المجلد 31، العدد 95، كلية الادارة والاقتصاد، جامعة الموصل، ص ص 9-32.

Samples of English references:

[number] Aitchison, Jean (1999), Linguistics, Fifth Edition. London: Hodder Headline, P. 43.

[number] Gimson, A.C. (1980), An Introduction to the Pronunciation of English, Third Edition, London: Edward Arnold, p. 34.

[number] O'Connor, J.D. (1980), Better English Pronunciation, Second Edition, Cambridge: C.U.P., P. 55.

Additional Requirements

15. Questionnaires

If the research includes a questionnaire, the research is published without the questionnaire, if accepted for publishing.

16. Editorial Board Rights

The Editorial Board reserves the right of not accepting any submitted manuscript for publishing without giving reasons and its decisions are final.

17. Final Note

The manuscripts presented become a property of the journal and they are not to be returned to their authors under any circumstances.

Thank you for considering our journal for your research publi

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Copyright Notice

Author Copyright Agreement

Prospective Research Journal
Al-Hadba University

By submitting your manuscript to the Prospective Research Journal (PRJ), you acknowledge and agree to the following copyright terms:

1. Copyright Ownership

The author(s) retain copyright ownership of the submitted work.

2. License Grant

Upon acceptance for publication, the author(s) grant PRJ and readers a perpetual, worldwide, non-exclusive license to:

  • Publish, reproduce, and distribute the work in print and electronic formats
  • Make the work available under the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License (CC BY-NC-ND 4.0)

3. Use Rights Under CC BY-NC-ND 4.0

The work will be published under CC BY-NC-ND 4.0, which allows users to:

  • Share — copy and redistribute the material in any medium or format
  • The licensor cannot revoke these freedoms as long as you follow the license terms

Under the following conditions:

  • Attribution — Users must give appropriate credit, provide a link to the license, and indicate if changes were made
  • NonCommercial — Users may not use the material for commercial purposes
  • NoDerivatives — If users remix, transform, or build upon the material, they may not distribute the modified material

4. Author Assurances

By agreeing to this notice, you confirm that:

  • You are the original author(s) or have obtained proper authorization from all authors
  • The work is original and has not been previously published elsewhere
  • The work does not infringe on any third-party copyright, patent rights, or other intellectual property rights
  • You have obtained necessary permissions for any third-party material included
  • The work contains no libelous or unlawful content

5. Author Rights Retained

You retain the right to:

  • Use the work for personal, non-commercial purposes
  • Include the work in a thesis or dissertation
  • Use portions of the work in future works with proper attribution
  • Post the work on personal or institutional websites with attribution to first publication in PRJ

6. Agreement Confirmation

By proceeding with your submission, you are automatically agreeing to these copyright terms. If you do not agree with these terms, please do not submit your manuscript.

By clicking "Submit," you confirm your understanding and agreement to this copyright notice.

Thank you for contributing to the Prospective Research Journal

Privacy Statement

Privacy Statement

Prospective Research Journal
Al-Hadba University

Last Updated: May 4, 2025

1. Introduction

The Prospective Research (PR) Journal, published by the Future Studies Centre at Al-Hadba University, is committed to protecting the privacy of all individuals who interact with our journal. This Privacy Statement outlines how we collect, use, store, and protect personal information.

2. Scope of This Statement

This Privacy Statement applies to:

  • Authors submitting manuscripts
  • Peer reviewers
  • Editors and editorial board members
  • Readers accessing our content
  • Website visitors
  • Subscribers to our notifications

3. Information We Collect

3.1 Personal Information

We collect personal information that you voluntarily provide, including:

  • Name and professional title
  • Institutional affiliation
  • Email address
  • Postal address and telephone number
  • ORCID iD (optional)
  • Academic qualifications and expertise
  • Manuscript content and related materials

3.2 Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Access dates and times
  • Pages visited
  • Time spent on pages
  • Referring websites

3.3 Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Improve website functionality
  • Analyze website traffic
  • Enhance user experience
  • Remember your preferences

4. How We Use Your Information

4.1 For Editorial Purposes

  • Process manuscript submissions
  • Facilitate peer review
  • Communicate editorial decisions
  • Maintain author-reviewer anonymity (in double-blind review)
  • Track article submissions and revisions

4.2 For Publication

  • Publish accepted articles with author attribution
  • Generate metadata for indexing services
  • Create article-level metrics
  • Enable content discovery and citation

4.3 For Communication

  • Send editorial correspondence
  • Share journal updates and announcements
  • Respond to inquiries
  • Deliver technical support

4.4 For Analytics and Improvement

  • Analyze website usage patterns
  • Improve journal services
  • Develop new features
  • Conduct research on publication practices

5. Legal Basis for Processing

We process your personal data based on:

  • Consent: When you submit manuscripts or subscribe to services
  • Contractual necessity: To fulfill our publication agreement
  • Legitimate interests: To operate and improve our journal
  • Legal obligation: To comply with publishing standards and regulations

6. Data Sharing and Disclosure

6.1 Third-Party Service Providers

We may share your information with:

  • Manuscript submission platform providers
  • Peer review management systems
  • Web hosting services
  • Email service providers
  • Analytics services
  • Plagiarism detection software

6.2 Academic Community

  • Published articles include author contact information (as provided)
  • Reviewers may communicate through the journal platform
  • Editor decisions may reference reviewer comments (anonymized)

6.3 Legal Requirements

We may disclose information when required by:

  • Iraqi law and regulations
  • University policies
  • Academic ethics investigations
  • Copyright infringement claims

7. International Data Transfers

When transferring data internationally, we ensure appropriate safeguards through:

  • Standard contractual clauses
  • Privacy Shield frameworks (where applicable)
  • Adequate data protection measures

8. Data Retention

8.1 Manuscript Records

  • Submitted manuscripts: 5 years after final decision
  • Published articles: Indefinitely (for archival purposes)
  • Peer review records: 3 years after publication

8.2 User Accounts

  • Active accounts: Duration of relationship
  • Inactive accounts: 3 years of inactivity before deletion

8.3 Website Analytics

  • Traffic data: 24-36 months
  • Cookie data: As specified in cookie policy

9. Your Rights

Under applicable privacy laws, you have rights to:

9.1 Access

  • Request copies of your personal data
  • Obtain information about how we process your data

9.2 Rectification

  • Correct inaccurate personal information
  • Update outdated information

9.3 Erasure

  • Request deletion of your data (subject to legal requirements)
  • Withdraw consent for future processing

9.4 Portability

  • Receive your data in a structured format
  • Transfer data to another service provider

9.5 Objection

  • Object to processing based on legitimate interests
  • Opt-out of marketing communications

9.6 Restriction

  • Limit how we use your data
  • Correct disputed data

10. Security Measures

We implement appropriate technical and organizational measures:

  • SSL encryption for data transmission
  • Secure servers with access controls
  • Regular security audits
  • Staff training on data protection
  • Incident response procedures

11. Special Considerations

11.1 Peer Review Confidentiality

  • Reviewer identities protected in single-blind review
  • Manuscript content kept confidential during review
  • Communications secured within the platform

11.2 Open Access Publishing

  • Published content is openly accessible
  • Author contact information may be publicly visible
  • DOIs and permanent identifiers assigned

11.3 Academic Freedom

Balancing privacy with transparency in research. Supporting academic integrity investigations

12. Children's Privacy

PRJ does not knowingly collect personal information from individuals under 18 years of age. If we become aware of such collection, we will delete the information promptly.

13. Changes to This Privacy Statement

We may update this Privacy Statement periodically. Significant changes will be:

  • Posted on our website
  • Communicated to users via email
  • Effective 30 days after notification

14. Contact Information

For privacy-related inquiries, please contact:

Data Protection Officer
Prospective Research Journal
Future Studies Centre
Al-Hadba University
Mosul, Iraq

Email: [email protected]
Phone: [University Contact Number]

15. Compliance

This Privacy Statement complies with:

  • Iraqi data protection regulations
  • University privacy policies
  • International standards for academic publishing
  • GDPR principles (where applicable)

16. Acknowledgment

By using our services, you acknowledge that you have read and understood this Privacy Statement.

This Privacy Statement is available in English. For translations or clarifications, please contact our editorial office.